INVITING TENDER NOTICE
- Category: Notice
- Date 24-06-2026
INVITING TENDER NOTICE FOR PROCUREMENT OF CRITICAL MEDICAL EQUIPMENT AT RAJKIY UP JILA HOSPITAL, BAGRU, DISTRICT- JAIPUR, RAJASTHAN
By
ANMOL MULTIPURPOSE ACTIVITIES AND SOCIAL SERVICES SOCIETY
Ward No.20, Near Main Bus Stand, Rawatsar District- Hanumangarh, Rajatshan- 335524
1. Anmol Multipurpose Activities and Social Services Society, a registered non-profit voluntary organization established in the year 2008 and working for the socio-economic development of marginalized communities since its inception (hereinafter referred to as “Anmol Society”), having its registered office at Rawatsar, District Hanumangarh, Rajasthan – 335524, hereby invites sealed bids from eligible and experienced manufacturers/suppliers for the procurement, supply, installation, and commissioning of Critical Medical Equipment at Rajkiy Up Jila Hospital, Bagru, District Jaipur, Rajasthan. The bidders shall be responsible for ensuring the proper functioning and operational readiness of the equipment in accordance with the specifications and terms prescribed in the tender document.
2. The list and detailed specifications of the material to be purchased along with formats for furnishing the information required from bidders participating in tender are as per ANNEXUREs attached.
a. ANNEXURE-1:
b. ANNEXURE-2:
c. ANNEXURE-3:
d. ANNEXURE-4:
e. ANNEXURE-5:
f. ANNEXURE-6 :
g. ANNEXURE-7:
List of Medical Equipments Specifications of Medical equipments Format for Technical bid
Format for quoting the prices Declaration Certificate Service Center details Checklist for Vendor
3. The detailed Tender Document containing all terms, conditions, specifications, and instructions is available on the website of Anmol Multipurpose Activities and Social Services Society (Anmol society) at www.anmolsociety.com. A hard copy of the Tender Document may also be obtained from the Head Office of Anmol Society. Bids shall be submitted only in offline mode in a duly sealed envelope at the address specified in the Tender Document. Submission of bids through online mode, e-mail, courier portals, or any other electronic platform shall not be accepted. Any bid received through such means shall be summarily rejected and shall not be considered for evaluation.
4. Any supplier who is interested to supply in accordance with the requirements stated in the attached ANNEXURE should carefully read the tender document before filling, signing and returning the same to this office. You must also furnish at the time of tender submission all the Information and documents as called for in tender, failing which your tender is liable to be rejected.
5. Important dates and deadlines for the tender are as below:
a. Date of Tender Publish : 23 June 2026
b. Start Date of bidding document : 23 June 2026
c. Last date & Time of bidding document : 02 July 2026, 03 P.M.
d. Date of Opening Technical Bids : 02 July 2026
e. Date of Opening Financial Bids : 02 July 2026
6. Completed bids, duly sealed and signed, must be submitted to the Registered Office of Anmol Multipurpose Activities and Social Services Society, Ward No. 20, Near Main Bus Stand Rawatsar, District Hanumangarh, Rajasthan, on or before the date & Time 02 July 2026, 03
P.M. The sole responsibility for ensuring the timely receipt of the bid at the aforesaid address shall rest with the bidder. Bids received after the prescribed deadline, irrespective of the reason for delay, shall not be accepted and shall be liable to be rejected without further consideration. The Technical Bid and Financial Bid shall be opened on 02 July 2026 at the designated venue.
7. The tender shall be submitted in offline mode only and shall consist of two separate parts, namely:
A. Technical Bid:- The Technical Bid shall be submitted in a sealed envelope clearly superscribed as “Technical Bid” and shall contain the following documents:
• Duly signed and stamped copies of all required documents as specified in the Tender Document.
• Detailed technical specifications of the offered equipment, including make, model, country of origin, and product literature/brochures.
• Any other supporting documents required to establish the bidder’s eligibility and technical capability.
• All pages of the Technical Bid and supporting documents shall be duly signed, stamped, and serially numbered by the authorized signatory of the bidder.
B. Financial Bid:- The Financial Bid (Price Quotation) shall be submitted separately in a sealed envelope clearly super scribed as “Financial Bid” and shall contain the item-wise prices, taxes, duties, installation charges, and any other applicable costs in the prescribed format.
General Instructions
The Technical Bid and Financial Bid shall be sealed separately and enclosed in a single outer envelope clearly marked with the Tender Title.
All pages of the bid documents shall be duly signed and stamped by the authorized representative of the bidder.
Bids submitted through e-mail, online platforms, fax, or any electronic mode shall not be accepted.
Anmol society reserves the right to reject any incomplete, unsigned, or improperly sealed bid without assigning any reason.
8. The bid documents are non transferable.
For and on behalf of Anmol Multipurpose Activities and Social Services Society,
ANMOL MULTIPURPOSE ACTIVITIES AND SOCIAL SERVICES SOCIETY
Tender Guidelines
1. TERMS OF DELIVERY: The Tenderer shall be responsible to arrange safe delivery of goods, by rail/road at the delivery address given below. The rates quoted by the Tenderer should include all costs for free delivery to consignee’s site at destination i.e.
A. Rajkiy Up Jila Hospital, Bagru, District- Jaipur, Rajasthan Contact Person: Mr.
2. Bid Evaluation-Contract will be awarded to Lowest price evaluated bidder meeting all the Tender terms and conditions.
3. QUALIFICATION CRITERIA FOR ELIGIBILITY OF FIRMS:
a. Primary manufacturers or their Authorized Distributors or suppliers or dealer are eligible to participate in the tender. A “Primary manufacturer” is a manufacturer that performs all the manufacturing and processing operations needed to produce goods in their appropriate dosage form, including processing, blending, formulating, filling, packing, labeling and quality testing. In case of authorized distributor/dealer/Supplier, authorization letter and GMP certificate from the manufacturer should be submitted.
b. Past performance of the bidder should be submitted.
c. Bidder should not have been convicted for any criminal or economic offences by any court in India
d. Bidders shall have an average annual turnover of at least Rs. Fifty lakhs during the last three years
4. SUBMISSION OF BID-The Bid should be in a sealed cover super-scribed “Inviting Tender Notice for Procurement of Critical Medical Equipment at Rajkiy up Jila Hospital, Bagru, District- Jaipur, Rajasthan” and clearly mention Tender Name and date. The Super-scribed sealed cover shall consist of three sealed covers inside:
A. Super scribed Sealed Cover A - Prequalification cover: documents to be strictly arranged as per sequence mentioned below
a. Copy of registration of Firm
b. IT returns and financial statements for last three financial years.
c. GST registration and clearance certificate.
d. Copy of PAN/TAN/TIN.
e. Relevant manufacturing licenses, if applicable
f. Customer feedback/ satisfactory certificates with Purchase order copies.
g. Valid Authorization letters from the OEMs (in case of trading partners) for Supply & Participation in Tender.
h. Authorization letter for signing Tender documents if applicable.
i. Signed and Stamped tender document on all pages with addendum and corrigendum
B. Super scribed Sealed Cover B:
a) Technical bid format as per ANNEXURE-3.
b) Declaration from bidder on letter head confirming the compliance in meeting the medical equipment specification mentioned in ANNEXURE-2.
c) Catalogue of the product with detailed specification of the Brand & Make need to be enclosed.
C. Super scribed Sealed Cover C: Price Bid as per format in ANNEXURE-4. Bids are liable for rejection at sole discretion of Anmol Society if prices are not quoted as per format provided.
5. The Bid should be submitted at main office of Anmol Multipurpose Activities and Social Services Society, Ward No. 20, Near Main Bus Stand, Rawatsar Distt- Hanumangarh, Rajasthan. Bids being sent through courier by outstation bidders should instruct the respective courier company to submit the sealed Tender document at the above-mentioned Main Office only.
6. The Bid should be properly page numbered, signed on each and every page and should be complete in all aspects.
7. Bid documents that do not provide complete information and / or that are submitted after the above specified time shall be rejected.
8. Bidder should sign the “Declaration certificate” (ANNEXURE-5) provided in the tender form accepting that they have read and understood, all the Terms and Conditions stipulated for in the Tender, and are willing to abide by these tender terms and conditions”, before submitting the tender document. Tenders submitted without the Signed declaration certificate will be considered incomplete and will not be considered.
9. PRICE
a. All Quotes shall be in Indian Rupees
b. All freight costs & Transit insurance are to be borne by the bidder.
c. In case of imports, all duties and any other costs (foreseen or unforeseen) would have to be borne by the bidder and to be clearly indicated in the quote.
d. If more than one bidder has quoted exactly the same price and such bids qualify as the Lowest Bid (L1), the bidder whose bid was received and deposited first at the Main Office before the prescribed deadline shall be treated as the L1 bidder. The decision of the Purchaser in this regard shall be final and binding on all bidders.
e. All prices should be quoted as per ANNEXURE-4; else all such bids are liable to be rejected at the sole discretion of Anmol Society.
f. If there is only one bidder for a particular ANNEXURE-4, the price will not be disclosed. The committee will go ahead with shopping model. The market price will be compared with the single bidder price and if the committee is satisfied, the purchase order will be released.
g. If there is no bidder for a particular, the committee will go ahead with shopping model, where three quotations will be obtained and price negotiated with the lowest quoted vendor and purchase order will be released.
10. TECHNICAL EVALUATION
a. Technical evaluation of the items tendered will be done by a Technical Committee constituted by the Anmol Society
b. Tenders submitted with technical specifications confirming with those mentioned in this tender form will only be considered.
c. The Price bids of vendors who are successful in Technical Evaluation only would be considered and bids of others will not be opened.
d. Nothing in ANY OF THE CLAUSES OF THIS CONTRACT shall in anyway release the Supplier from any warranty or other obligations under this contract.
11. PLACE OF INSPECTION – All the evaluation and inspectionof medical equipment will be done at the venue of Rajkiy Up Jila Hospital, Chomu, Jaipur, Rajasthan or at any other place that would be informed in advance to the bidders.
12. QUANTITY ALLOCATION TO SUCCESSFUL BIDDERS - Each Delivery Schedule
of Requirement incorporated in the tender enquiry document will be ordered from Lowest Responsive Bidder (L1). However, it is purchaser’s decision to assess the capacity of the L1 bidder to support the requirement. In case, if the purchase feels that the entire quantity cannot be allocated to L1, it may happen that, the rest of the business will be dealt with L2 and so forth, in the order of Price Bids.
13. SCHEDULE OF REQUIREMENTS:
a. The firm requirement quantity is for ECC (Emergency care center ) Project and however required qty will be extended in bid validity period based on the requirement.
b. Purchase orders would be released for the firm requirements immediately after finalization of tender and declaration of L-1 vendor.
14. AUTHORIZATION FOR SIGNING DOCUMENTS
a. The person who is signing the tender document should be an authorized signatory of the respective supplier’s organization and shall carry an authorization letter on company’s letter certified by a person not below the rank of a General Manager/CEO/Director/Other Senior level position.
b. All agents who are participating in the tender on behalf of a manufacturer shall have valid “Authorization letter” in original duly signed by the supplier.
15. RESPONSIBILITY FOR PERFORMANCE OF CONTRACT - The Supplier shall be
entirely responsible for the performance of the contract in all respects in accordance with the terms and conditions as specified in the Contract. The Supplier shall not sublet, subcontract, transfer or assign the contract without the written permission of the Purchaser. In case, permission is given by the purchaser, Supplier shall be liable to any loss/damage/quality and timely delivery which the Purchaser may sustain in consequence or arising out of such subletting of the contract.
16. SUPPLIER RESPONSIBILITY
The supplier should undertake to be responsible for the delivery of the goods in satisfactory condition and without any loss or damage at the final destination and until the same is actually received by the Purchaser at its works or other place of final destination. For this purpose, goods carried by the roadway or other carrier shall be deemed to be carried at the risk of the supplier. If on inspection at final destination the Purchaser discovers any discrepancy or damage, the Purchaser will be entitled (not-with-standing that the property of goods shall have passed on to the company) to refuse acceptance of the goods altogether and claim damages and/or cancel the contract and buy its requirement in the open market at the risk and cost of the supplier, reserving always to itself, the right of forfeiture of any amount found due and payable or the deposit, if any, placed by the supplier for the due fulfillment of the contract as also to recover any amount, if already paid.
17. RESPONSIBILITY FOR PROPER PACKING
a. Where ever required the supplier shall be responsible for the items being sufficiently and properly packed, for transport by rail/road/sea/air/ or any combination of above, so as to ensure their being free from loss or damage on arrival at the destination.
b. Marking of Packages, Packing: Each package delivered under the contract shall bear the following:-
• Name of the Supplier
• PO Number
• Consignee’s name and address
• Description and quantity of contents
• Gross weight, Net weight
• Distinctive number or mark which is also to be shown, for the purpose of identification, on the suppliers packing list
18. DELIVERY
a. The successful Tenderer has to supply within 15-20 days after receipt of confirmation on email /purchase order.
b. Timely delivery is the essence of the contract and must be completed as per the dates specified therein.
c. The Supplier shall deliver items in strict accordance with the delivery terms indicated therein.
d. Notification of dispatch and delivery in regard to each and every consignment shall be made by the Anmol Society.
e. Confirmation from Anmol Society needs to be taken before dispatching the material from supplier’s warehouse to destination.
f. In case if the L1 defaults or if only one bidder participates in the tender, the decision of tender committee whether to proceed with L2 or to retender is final.
19. PENALTY CLAUSE - Should the Supplier fail to deliver the items or any consignment thereof, within the period prescribed for such delivery, the Purchaser shall be entitled at his/ her option, to the following value of material not delivered. However delayed penalty will not exceed more than 10% of the order value.
Delayed Penalty:
Upto 7 Days from Delivery Due Date 0.25% Per Unit value Per Day
From 8th day to 15th Day 0.50% Per Unit Per value Day
From 16th day to 22nd Day 0.75% Per Unit Per value Day
From 23rd day to 30th Day 1.00% Per Unit Per value Day
Above 30 Days 5.00% Per Unit Per value Day
20. RISK PURCHASE - If the Supplier fails to deliver the items either in full or in part, within the prescribed delivery period, the Purchaser shall be entitled at his option to take alternate procurement action, at the risk & cost of the supplier for the unsupplied portion of the goods / items without canceling the contract in respect of the items not yet due for delivery, or to cancel the contract based on progress of work, including items not due for delivery, and, if thought fit/necessary, to purchase the items at the risk and cost of the Supplier. The price differential in case of higher cost to Purchaser, if any, shall have to be borne by the defaulting supplier moreover the defaulting supplier shall have no claim over the quantity, which they failed to supply.
21. ETHICS - Any attempt by a Tenderer to obtain confidential information, enter into unlawful agreements with competitors or influence the committee or the Contracting Authority during the process of examining, clarifying, evaluating and comparing tenders shall make the tender submitted by that tenderer liable for rejection/disqualification.
22. QUANTITY OF DELIVERED ITEMS
a. If the Quantity received by the Target Delivery date is less than the PO Scheduled quantity, then the Physical quantity received will be the quantity certified by the Purchaser.
b. If the quantity received is more the PO quantity, the excess quantity shall not be paid for, by the Purchaser. In such a case, it is left to the discretion of the purchaser to adjust the differential quantity of excess, against future supplies.
c. In case of any supply quantity with upper and lower tolerance of over 5%, Anmol Society will have the right to accept or reject the material immediately.
23. TAXES, DUTIES AND LEVIES
a. Tenderers must clearly mention their GSTn number & TIN/ TAN in their offers and invoices.
b. GST tax percentage shall be clearly mentioned in the offer indicating the applicable rates.
c. In case if there is a decrease in the Statutory Taxes / Duties / Levies, the same has to be passed to the Purchaser.
24. INDEMNITY
a. The Supplier shall at all times indemnify the Purchaser against all claims which may be made in respect of the items, for infringement of any right protected by Patent, Registration of design or Trade Mark and shall take all risk of accidents or damage which may occur or failure of the supply from whatever cause arising. The Supplier shall be entirely responsible for the sufficiency of all the means used by them for the fulfillment of the contract.
b. Supplier agrees to indemnify, defend and hold ANMOL SOCIETY and its officers, directors, employees, agents, its parent, partially or wholly owned subsidiaries, franchisees, successors and assigns harmless from and against any and all liability, losses, damages, claims, liens, expenses or causes of action including, but not limited to reasonable legal fees and expenses that may be incurred by ANMOL SOCIETY, arising directly or indirectly out of, or in connection with, Supplier’s violation or breach of any of the terms of this Agreement or any act or omission to act by Supplier in violation of this Agreement. ANMOL SOCIETY shall provide Supplier with prompt written notice of any claim for which indemnification is sought and shall have the right to participate in the defense of any such claim.
25. QUALITY ASSURANCE:
a. Supplier represents and warrants that it shall fully comply with all written quality assurance requirements or instructions of ANMOL SOCIETY, and as they may be amended from time to time in the sole discretion of ANMOL SOCIETY. Supplier further represents and warrants that the Product shall be produced, manufactured, stored and shipped by Supplier in strict compliance with all applicable central, state and local laws.
b. Supplier shall maintain the highest standard of quality in the Product production process. Supplier shall follow and abide by all directions, requests, suggestions or
instructions of ANMOL SOCIETY regarding the quality standards required by ANMOL SOCIETY in connection with the manner of production, manufacture, Packaging, storage and delivery of the Product.
c. Supplier agrees to permit ANMOL SOCIETYor its agent to inspect the facilities where the Product is being produced and packaged at all times, without prior notice, and in ANMOL SOCIETY’s sole discretion.
26. WARRANTIES AND OBLIGATIONS:
a. Comprehensive warranty of all medical equipments as per Industries norms.
b. Supplier is responsible for the Installation and demo of the equipment at the buyer site.
c. Supplier irrevocably offers warranty of the product against any manufacturing defects and contamination of material.
d. Supplier represents and warrants that the methods and processes used to produce the Product does not, to the best of its knowledge and belief, infringe any valid right of any third party.
e. Supplier represents and warrants that it will use its best efforts to produce and distribute the Product in accordance with the terms and conditions of this Agreement.
f. Supplier shall be solely responsible for the production and distribution of the Product and will bear all related costs associated therewith, except as otherwise provided in this Agreement.
g. The supplier must replace, free of charge, any items which owing to defect in design, and material or workmanship fail or show signs of failure in the stipulated warranty period.
h. Replacing the defective items should be done immediately within 5 working days, irrespective of root cause; subsequently, root causing to be done and warranty rules to be implicated.
27. COMPLIANCE OF THE LAWS OF THE LAND
a. Supplier shall comply with all state and local laws and regulations regarding the Product manufacture and production, shall obtain all necessary licensing for the operation of its business and the production and manufacture of the Product, and shall further comply with all quality control standards promulgated by ANMOL SOCIETY from time to time.
28. DOCUMENTATION REQUIREMENTS:
a. Invoice in original along with one additional copy, both duly signed and stamped by Supplier.
b. Original Packing list.
c. A copy of Purchase order raised by ANMOL SOCIETY
29. PRODUCT WITHDRAWAL
a. If it is deemed necessary at any time by either ANMOL SOCIETY or Supplier or any local, state, or central governmental agency or other authority to recall or withdraw the Product produced by Supplier and being supplied to ANMOL SOCIETY, either as a result of failure of the Product or Supplier to strictly comply with ANMOL SOCIETY’s quality standards or any governmental health rule or regulation, or shall fail to comply with any other governmental authority or agency having jurisdiction, supplier shall bear all costs and expenses incurred by it and/or in complying with the recall or withdrawal procedures, unless (and only then to the extent) such recall or withdrawal is solely the result of the negligence or misuse by ANMOL SOCIETY.
b. If Supplier fails or refuses to promptly comply with the recall or withdrawal of the product upon request by the ANMOL SOCIETY or any federal, state or local authority, ANMOL SOCIETY shall take such action as it deems necessary to recall or withdraw the product and Supplier shall immediately reimburse for the costs and expenses incurred.
30. PRODUCT ALLOCATION AND STOCKING
a. In the event there is an emergency shortage of the product, as announced by Supplier or its designated representative, Supplier shall stand ready to stock adequate quantities of the Product and its spares so that scheduled supplies to ANMOL SOCIETY should not suffer for the full contract period. In an event of Supplier failing to supply the material and spares in ordered quantities and as per time schedules, ANMOL SOCIETY reserves the right to procure the product of same or superior quality at same or higher price from an alternate supply source and any difference in cost of procurement shall be debited to Supplier.
31. INTELLECTUAL PROPERTY, PROPRIETARY KNOWLEDGE AND
CONFIDENTIAL INFORMATION (Excluding the information in the Public Domain)
a. All such information is hereby designated by ANMOL SOCIETY to be Confidential and Proprietary Information. Supplier acknowledges and agrees that Confidential and Proprietary Information shall not be disclosed by Supplier or any of Supplier’s employees, representatives, agents or contractor’s without the express written permission of ANMOL SOCIETY. Notwithstanding the foregoing, Supplier, during the term of this Agreement, and in order to carry out its obligations under this Agreement may disclose Confidential and Proprietary Information to its EMPLOYEES solely for the purpose of performing its obligations under this Agreement, and only on a “need to know” basis.
b. All Confidential and Proprietary Information shall remain confidential until ANMOL SOCIETY designates it as non-confidential or until the information becomes public through no fault of the Supplier.
c. Supplier agrees that in the event Supplier or any of its employees, contractors, representatives, or agents breach the provisions of this Article, such breach or threatened breach would cause irreparable harm to ANMOL SOCIETY, and in such instance, ANMOL SOCIETY shall be entitled to injunctive and other equitable relief to prevent such breach or to remedy any actual breach.
32. TERMINATION
a. ANMOL SOCIETY’s Right to Terminate for Cause.
i. ANMOL SOCIETY shall have the right to immediately terminate this Agreement by giving a written notice to Supplier in the event that Supplier does any of the following:
• Fails to produce and supply the Product as per target delivery date.
• Files a petition in bankruptcy or is adjudicated bankrupt or insolvent, or makes an assignment for the benefit of creditors or an arrangement pursuant to any bankruptcy law, or Supplier discontinues its business or a receiver is appointed for Supplier or for Supplier’s business and such receiver is not discharged within thirty (30) days
• Fails to obtain or maintain product liability insurance in the amount and type provided for herein
• Breaches any provision of this Agreement, and fails to cure such breach within seven (7) days after it receives a written notice of breach from ANMOL SOCIETY.
ii. ANMOL SOCIETY’S Right to Terminate without Cause.
• ANMOL SOCIETY shall have the right to terminate this Agreement upon thirty (30) days written notice to Supplier.
33. INFRINGEMENTS
a. Supplier agrees to fully cooperate with ANMOL SOCIETY in the prosecution of any such suit against a third party and shall execute all papers, testify on all matters, and otherwise cooperate in every way necessary and desirable for the prosecution of any such lawsuit. The ANMOL SOCIETY shall reimburse the SUPPLIER for any reasonable expenses incurred as a result of such cooperation.
34. GOVERNING LAW; DISPUTE RESOLUTION
a. This Agreement shall be governed by, and construed in accordance with, the laws of the India; without regard to conflict of law principles, and under jurisdiction of Rajasthan high courts and language shall be English.
35. NOTICE
a. Any notice required to be given pursuant to this Agreement shall be in writing and delivered personally or by a nationally recognized overnight courier service, or mailed by certified or registered mail, return receipt requested, to the other party at its address as set forth at the top of this Agreement.
b. All such notices shall be effective upon delivery or upon refusal to accept delivery.
c. Either party may change the address to which notice is to be sent by written notice to the other in accordance with the provisions of this paragraph.
36. MISCELLANEOUS
a. The parties to this Agreement are independent contractors. Nothing contained herein shall constitute this arrangement to be employment, a joint venture, a partnership, a franchise or an agency between the parties. Neither party has the authority to bind the other or to incur any obligation on its behalf.
b. No waiver by either party of any default shall be deemed as a waiver of prior or subsequent default of the same or other provisions of this Agreement.
c. If any term, clause or provision hereof is held invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the validity or operation of any other term, clause or provision, and such invalid or unenforceable term, clause or provision shall be deemed to be severed from the Agreement.
d. This Agreement constitutes the entire understanding of the parties, and revokes and supersedes all prior agreements between the parties, and is intended as a final expression of their agreement. It shall not be modified or amended except in writing signed by the parties hereto and specifically referring to this Agreement.
e. Bidders or employees of bidder cannot claim or construed as employees of ANMOL SOCIETY.
37. FORCE MAJEURE
a. If either the Supplier or ANMOL SOCIETY be prevented from discharging its or their obligation under this Agreement by reason of arrests or restraints by Government or people, war, blockade, revolution, insurrection, mobilization, strikes,
civil commotions, Acts of God, Plague or other epidemics, destruction of the product by fire or flood or other natural calamity interfering with the production, loading or discharge, the time for delivery shall be extended by the time or times not exceeding two months, during which production, loading or discharge is prevented by any such causes as hereinabove mentioned. The party invoking protection under this clause shall within 2 (two) days of the occurrence of force majeure causes put the other party on notice supported by self-certificate and documentary evidence of such incident and shall likewise intimate the cessation of such causes. The delivery shall be resumed by the Party/Parties within 15 (fifteen) days from the cessation of the force majeure causes.
b. Should there be any interruptions in the delivery of the product due to force majeure circumstances hereinabove, it is hereby mutually agreed between ANMOL SOCIETY and the Supplier that the period of off take of the Product by ANMOL SOCIETY/period of delivery of the Product by the Supplier may be, at the sole discretion of ANMOL SOCIETY, extended by a period not exceeding two months, equal to the actual duration of the causes interrupting the off take by the ANMOL SOCIETY and/or delivery of the product by the Supplier PLUS a period of one week to enable the affected party to make suitable arrangements for normalization of shipments.
38. LIABILITY OF ANMOL SOCIETY :- It is expressly understood and agreed between the Supplier and ANMOL SOCIETY that ANMOL SOCIETY is a non-profit, non-governmental organization implementing projects through grants and CSR funding received from various funding agencies. The Supplier acknowledges that payments under this contract are subject to the receipt of corresponding funds from the respective funding agency. Any delay in payment arising solely due to delay or non-receipt of funds from the funding agency shall not be deemed a default or breach on the part of ANMOL SOCIETY. The Supplier shall not hold ANMOL SOCIETY liable for any interest, damages, penalties, losses, or compensation resulting from such delays. The Supplier further agrees not to initiate any claim, suit, action, or proceeding against ANMOL SOCIETY in relation to payment delays caused by delayed fund disbursement from the funding agency. ANMOL SOCIETY shall, however, make reasonable efforts to release payments promptly upon receipt of the corresponding funds and subject to satisfactory fulfillment of contractual obligations by the Supplier.
39. DISPUTE REDRESSED COMMITTEE:- All disputes can be addressed by amicable settlement by committee constituted by–ANMOL SOCIETY, Rajasthan.
40. DECLARATION BY THE TENDERER :- The Tenderer shall be required to declare whether the proprietor or any partner of the firm or Director of their company as the case may be, has any relation with any employee working with the Purchaser and if so, give the name of the employee and the relationship
41. WAIVER:- Failure to operate or to enforce any condition under this Contract shall not operate as a waiver of the condition itself or any subsequent breach thereof.
42. PAYMENT TERMS
a. No advance payment shall be made to the Supplier unless specifically approved by ANMOL SOCIETY.
b. Payment shall be released only after successful delivery, installation, testing,
commissioning of the equipment, and submission of all required documents, including invoice, delivery challan, installation report, warranty certificate, and acceptance certificate.
c. The Supplier shall submit complete bills/invoices with delivery challan and order copy with satisfactory inspection report of the designated Technical Committee after Delivery duly signed and accepted should be submitted in original documents for processing of payment. Three copies of each document should be made and one copy handed over to the authority at delivery site.
d. Payments under this contract are subject to the receipt of corresponding project/CSR funds from the concerned funding agency.
e. ANMOL SOCIETY shall process and release payments to the Supplier after receipt of funds from the funding agency and satisfactory completion of contractual obligations.
f. Any delay in payment arising solely due to delay or non-receipt of funds from the funding agency shall not constitute a breach of contract by ANMOL SOCIETY.
g. No interest, penalty, compensation, escalation, or additional charges shall be payable by ANMOL SOCIETY on account of delayed payments resulting from delayed release of funds by the funding agency.
h. The final payment shall be subject to verification of supplies, installation, satisfactory performance of equipment, and acceptance by the authorized representative of the Purchaser.
i. Payments shall be made through bank transfer/RTGS/NEFT to the Supplier's designated bank account.
43. FALL CLAUSE
a. The prices quoted for the material supplied under this tender by the Supplier shall in no event exceed the lowest price at which the Supplier sells or offers to sell similar material in similar volume of identical description to any person(s)/organization(s) including. If at any time during the said period, the supplier reduces the sale price, sells or offers to sell such stores to any person(s)/organization(s) including the Purchaser or any Statutory Undertaking of the Central or a State Government, as the case may be, at a price lower than the price chargeable under this contract, he shall forthwith notify such reduction or sale or offer to sale to the Purchaser and the price payable under the contract for the material supplied after the date of coming into force of such reduction or sale or offer of sale stand correspondingly reduced.
44. We hereby declare that we have carefully read, understood, and examined all the terms, conditions, provisions, and obligations contained in this Tender Document and unconditionally accept the same without any reservation or objection. We further agree that, in the event of acceptance of our bid, all such terms and conditions shall be binding upon us and shall form an integral part of the contract.
Signature of the Tenderer
Name in Block Letters Address in full
Phone No
ANNEXURE-1
List of Medical Equipments
Sr.No. Description Quantity
1 Opthalmic OPD unit Equipment with Autorefracto Kertometer & Tonometer accessories 1 unit
2 Blood bank Equipments, blood bank refridgerator -300 liters,
120-130 bags with 4" HMI & Chart Recorder & Accessories 1 unit
Annexure-II
Equipment details with specification
1. Ophthalmic OPD Unit
Complete Ophthalmic OPD Unit comprising Auto Refractometer, Keratometer, Non- Contact Tonometer, Motorized Table, LCD Display, Printer and all standard accessories. Suitable for comprehensive eye examination and diagnosis.
2. Blood Bank Refrigerator
300 Litres Blood Bank Refrigerator with storage capacity of 120–130 blood bags, operating temperature +2°C to +6°C, 4" HMI Display, Electronic Chart Recorder, Audio-Visual Alarm System, Stainless Steel Chamber and all standard accessories.
Signature of the Tenderer with Designation & Office Seal Date:
ANNEXURE-3
Format for Technical Bid evaluation
S.no
Equipment Description
Catalogue (Yes/No)
Brand
Model
Warranty Technical compliance with ANNEXURE-2 : Medical Equipment
specifications (Yes/No)
Signature of the Tenderer with Designation & Office Seal Date:
ANNEXURE-4
Format for Quoting Prices
S.No Item Description
Make Brand Name Basic Price (Excl.GST) (Rs.) GST (Rs) Net landing price (Rs)
1
2
3
4
5
6
Signature of the Tenderer with Designation & Office Seal Date:
ANNEXURE-5
Declaration Certificate
Date:
To SECRETARY
ANMOL MULTIPURPOSE ACTIVITIES AND SOCIAL SERVICES SOCIETY RAWATSAR, DISTT- HANUMANGARH, RAJASTHAN
Subject: Inviting Tender Notice For Procurement Of Critical Medical Equipment At Rajkiy Up Jila Hospital, Bagru, District- Jaipur, Rajasthan, Dated: 23.06.2026
Dear Sir,
I/We, , authorized representative of M/s , having our registered office at , hereby declare that:
1. We have carefully read and understood all the terms and conditions of the tender document and agree to abide by them unconditionally.
2. All information and documents submitted with the bid are true, correct, and authentic to the best of our knowledge and belief.
3. We have not been blacklisted, debarred, or banned by any Government Department, Public Sector Undertaking, Autonomous Body, or any other authority as on the date of submission of this bid.
4. No criminal case, fraud, or corruption-related proceeding is pending against our firm/ company that may affect the execution of the contract.
5. We understand that if any information furnished by us is found to be false, misleading, or incorrect at any stage, our bid may be rejected, and appropriate action may be taken against us as per applicable rules and regulations.
6. We certify that the bid has been prepared and submitted independently without any collusion, agreement, or understanding with any other bidder.
7. We further confirm that we accept to supply all the items quoted by us as per technical specifications of ANMOL SOCIETY and there are not deviations from the specifications asked for by ANMOL SOCIETY.
We hereby certify that the above declaration is true and correct.
Thanking you, Yours Sincerely,
(Authorized Signatory)
Name and Designation with company seal
ANNEXURE-6
Service center details (If applicable)
1) Name of the Manufacturer,
2) Name of the Chief Operating Officer/ Managing Director:
3) Name of Dealer or Distributor and Address along with contact number and e mail address:
4) Address of the registered office of the dealer:
5) Number of service centers in India:
6) Name & Address of Service Centers along with contact person details:
(Please use separate sheet if required)
Signature of the Tenderer with Designation & Office Seal Date:
ANNEXURE-7
Checklist for vendor
Cover- A : Pre-Qualification Compliance
1 Check list as per ANNEXURE-7
2 Declaration format as per ANNEXURE-5
3 IT returns and financial statements for last three financial years.
4 Copy of registration of Firm
5 GST registration and clearance certificate.
6 Copy of PAN/TAN/TIN.
7 Relevant manufacturing licenses, if applicable
8 Customer feedback/ satisfactory certificates with Purchase order copies.
9 Authorization letter for signing documents if applicable
10 Signed and Stamped tender document on all pages.
11 Service center details if applicable as per ANNEXURE-6
Cover-B : Technical Evaluation
1 ANNEXURE-3 : Format for Technical bid evaluation
2 Catalogue of the product
3 Signed ANNEXURE -2 copy with declaration that product is meeting the
specifications
Cover-C Financial Evaluation
1 Financial bid as per ANNEXURE-4
Signature of the Tenderer with Designation & Office Seal Date: